Hey there Sign in to join this conversationNew here? Join for free

Junior.doctor's guide to medical school appeals systems

Announcements Posted on
    • Thread Starter
    • 2 followers
    Offline

    ReputationRep:
    Junior.doctor’s guide to medical school appeals

    A few people have PM’d me this year to ask how I managed to successfully appeal against a medical school decision that I should withdraw for the course. Hopefully not many of you will actually need to use this, but for the few of you that will, I thought it might be generally useful information to have out there.

    If you’ve received news from your medical school that you’ve failed a resit / more than one resit and are thus required to withdraw from the course, this feels devastating. Allow yourself sometime to take this in, and to look back, and try to work out what went wrong. It’s the sort of time when you just want to crawl under your duvet and shut the world out, and you need to do that for a bit. It’s tough to tell family and friends what’s happened, especially if friends are fellow medics, but you need to tell someone who can be sympathetic.

    When can I appeal?
    There are usually two reasons that you can appeal.
    [1] Procedural irregularity – this basically means that something went wrong with the actual carrying out of the exam and its marking. Note that for undergraduate exams this does NOT include disagreeing with the mark you have been given. It’s usually something like they forgot to include your in-course assessment marks, or you feel that there was something objectively unfair about the exam such as a protest going on outside the window, or a page of your exam paper missing…

    [2] Retrospective mitigation – this is what the vast majority of people appeal with. You need to know that this is becoming increasing very difficult to achieve successfully, as you have to have a very good reason why you are submitting mitigation in retrospect, and why this could not have been submitted before the published mitigation deadline. Universities are these days very very good at advertising their mitigation policies, what you need to do, the deadlines, and at reiterating that ANYTHING that you think may have adversely affected your exam performance, should be submitted before the deadline. (Those of you who are reading this through morbid curiosity about appeals take heed of this advice – far too many people STILL end up with a failed resit saying “well I was wondering about submitting mitigation but I thought the exam went ok so I didn’t bother”. It doesn’t matter if you thought the exam went ok or not. Submit it anyway. If it turns out you passed, then that’s fine, you just won’t need to use the mitigation. Some people worry that if they then pass, they won’t know whether it was of their own back or due to mitigation boosting their grades – mitigation doesn’t work this way – it almost always means that if you fail the exam, you are allowed one further attempt, not that they well boost your mark and pass you. It is so much more pain-free to submit that mitigation beforehand, than to be contemplating an appeal and being chucked out of medical school)

    Some people try to submit appeals anyway even if their mitigation could have been prospective, as ‘they’ve got nothing to lose’, and I would agree with the latter part of that – but nonetheless you need to prepare yourself for the fact that it’s going to be a very tough one to fight and may not succeed.

    Unfortunately, the appeals system has specific dates and deadlines which are uni-wide for each exam cycle, these normally come round pretty soon after the exam results are published, and must be adhered to, so start looking at these as soon as possible, and not more than a couple of days after your results.

    Most appeals systems involve you submitting a form including a written statement with your reason for appealing, accompanied by appropriate evidence backing this up. This is submitted centrally to the university, who will forward it to your school for consideration. The medical school will convene a panel to consider your appeal. At this stage, they can either accept your appeal (well done!) or they can reject it at ‘school’ level, which means that it goes to an oral hearing, at which you are expected to attend (usually with a representative). Most appeals will go to a hearing. After the hearing, a final decision is made. There are further stages in the appeals process (higher up in the uni) – but realistically very few people pursue those routes once the appeal has been unsuccessful.


    In the first couple of days after the results:

    [1] Look back – what went wrong? Be honest with yourself – did you work hard enough? Did you leave enough time to revise? Was there anything that adversely affected your performance? Should or could you have submitted this in advance? Can you come up with a good reason why you didn’t? Do you have contemporaneous evidence?

    [2] Look at your year’s ‘schedule of assessment’ – check that their progress decision agrees with this (i.e. if it’s a borderline fail check that there aren’t any compensation systems they’ve not taken into account, sometimes you can compensate a borderline fail with a good pass elsewhere –but this is well advertised if you can. Check that if it’s resit failure = required to withdraw, that this is clearly explained in the schedule of assessment).

    [3] Investigate your university’s appeal system. Usually, the uni has a responsibility to include details of your right to appeal and how to investigate this further, with your results. If you can’t find it there, look on the uni intranet / student support areas. Get a clear idea of the dates and deadlines, what’s required of you at each stage, what might happen at each stage (submitting evidence, consideration by your school,

    [4] Try to get a meeting with a tutor – ideally someone you know. This can be particularly tough in first year when you’ve not really run into problems before and therefore haven’t really got to know any tutors properly. Some unis have mandatory meetings with year tutors for those who’ve failed. Talk through your options, including grounds for appeal. Year tutors can often be frustrating ‘neutral’ at this point rather than seeming supportive – often because they’ve sat on the exam board that made the decisions. But they’re often the most knowledgeable from a appeals system perspective. Tutor group tutors are often doctors or scientists who are less knowledgeable about the procedural workings but much more able to offer general support.

    [5] Start getting your evidence together. Every appeal needs evidence. For most people, this will be a doctor’s letter, or possibly a death certificate. Go to see your doctor early. Particularly if you’re registered with a university practice that sees a lot of students – do not underestimate just how many students will be doing the same thing, the doctors will get swamped with requests and this can take a week. Choose your doctor carefully – hopefully this is something you’ll have seen them about before, but if you’ve had experience with a few of the different doctors, you’re bound to know which ones are briskly efficient and which ones are a little more empathetic and likely to look more favourably on you. Their evidence could make or break your application. If your uni has a specific ‘sick form’ that also ahs to be signed alongside a letter of evidence, make sure that you take it with you to get it signed.

    [6] Make an appointment to see a student advisor / student support person at the uni – there are usually advisors who deal specifically with appeals. These people were invaluable to me, they were so experienced and their advice was realistic. If anything is unclear, they’re able to explain the system to you including who is allowed to attend and accompany you at various stages. They’re also able to look through statements and offer constructive advice. For example, I really hated explaining how what had happened had affected me, spelling it out. But they were very clear that without this information, it wasn’t enough to just say ‘xyz happened and this was why I couldn’t tell you before’ – you have to spell out unequivocally the effect it had on you and how this interfered with your studies and exam attempt. You’ll find that they won’t usually speculate on chances of success (even though they’ve been to enough appeals that they can probably tell) but they might tell you whether in their opinion your grounds for appeal are reasonable.

    If your uni’s appeal system has remit for someone attending a hearing with you, this is usually someone who is a member of the uni –either a fellow student, or a member of staff. Realistically, the best person to come with you is someone from the student advisory dept – simply because they are so experienced at the appeals system, they’ll be able to support you on the day and explain things to you, as well as being the most effective advocate.

    [7] Other evidence – this might be harder if you’re in first year, but try to think of anyone who knows you at medical school – particularly a GP if you’ve done any GP attachments in preclinical. For people in later years, it’s worth commenting on your previous academic record in your statement, e.g. if you successfully intercalated, and highlight if this is the first time in X years that you have fallen foul of The System with an otherwise unblemished progress record. Some students get people to write statements of support for them (such as clinical tutors). My uni’s standard advice to tutors was not to do this, and it’s not necessarily going to improve your chances, but it won’t harm them either.

    [7] Submit EVERYTHING by the published deadlines. Keep copies. Hand deliver to the appropriate person and get a receipt, or post by recorded delivery.

    [8] If you have to go to a hearing – treat it like an interview in terms of dress etiquette. Suit, get rid of the pink hair, etc. Make sure you are completely familiar with the statement you wrote – it’ll often have been several weeks since you wrote it. Rehearse it till you know it inside out. Go in there with an attitude of humility, show you’ve reflected carefully on where things went wrong this time and how you’ll avoid this happening again. Meet with the person accompanying you beforehand so you’re both clear on everything. Make sure you know who to expect at the panel (as in, the number of people and their likely standing within the university – will it be ten professors and the dean, or four lesser tutors?) if there is anything specific / standard that is expected of you (such as summarizing your statement verbally) – make sure you know this. If you can, try to see the room in advance – all helps the whole thing to be less intimidating.

    Finally, take time to consider your options, and what you might do if the appeal is unsuccessful. Be realistic and know that unless you have really good grounds for appeal, the system is tough and it may not succeed. Good luck. Appeals are very tough, and you’re having to be incredibly organized and efficient right at a time when you’ve had some horrible news of exam failure and having to withdraw from uni. Take support from those around you.

    My story – I failed a fourth year resit exam. I successfully appealed against a decision to withdraw from the university, with retrospective mitigation. I had clear reasons why it had to be submitted retrospectively (I was taking a medication for a physical illness over 3 months which had well documented significant side effects which I only really noticed had affected me when I stopped taking the medication two weeks after my resit and suddenly felt so much better). This was corroborated by my resit mark being 10% lower than my first attempt, with clear proof that I had worked hard for the resit. The best help and advice I received was not from the medical school but from the student advisory system at the student union. I managed to get a letter from my GP (they had prescribed me the medication in the first place so had this and all the dates on record) although unfortunately managed to land myself an appointment with a particularly unsympathetic locum GP whose evidence letter was not good. Thankfully, due to being in 4th year, I had a bunch of evidence that I had intercalated successfully with a 2:1, had never fallen foul of The System before (I’d had resits but always passed them). I also had a lot of support from other tutors in the med school who knew me well due to my involvement as a student rep. Thankfully, the combination of my reasonable grounds for appeal, the fact that I DID have evidence (even though it was a rubbish letter and not particularly supportive, it was at least factual where it mattered), and the support I received from medical school tutors who knew me as an individual, meant that my appeal was successful at the ‘school review’ level, and didn’t have to go to a hearing. I was allowed a third attempt at the failed exam (and got 85%, ha. First and last time I ever got 85% in anything at medical school. I think that proved sufficiently to them that I had worked hard!) At my med school at that time, Finals were taken at stages throughout the final year, which meant that you could start in November and graduate the following Dec, rather than the trad June to June. Not graduating with my cohort in June was horrible, but at least I knew that I was still on track to get there, and get there I did
    • 0 followers
    Offline

    ReputationRep:
    Somebody should make this a sticky!
    • 0 followers
    Offline

    ReputationRep:
    junior doctor, thank you so much for writing this. Your determination, your commitment and your personal strength is admirable.
    • 3 followers
    Offline

    ReputationRep:
    awesome, thanks!
    • 0 followers
    Offline

    ReputationRep:
    I just wanted to say that I was also successful with my appeal and didn't need to go to a hearing and this advice helped a lot! Thank-you. All I'd say is that I had no idea just how LONG the process would take. After submitting my appeal in September I heard nothing back until the very end of October and by the sounds of it I was lucky to hear that quickly. It may not sound long, but it is horrible! Also, if you go to hearing you have to wait even longer for a verdict.
    • 1 follower
    Offline

    ReputationRep:
    Committment and dedication - you deserve it!
    • 0 followers
    Offline

    ReputationRep:
    Wish I'd seen this before! I failed one exam out of eight and failed my retake by 1 mark, and appealing was a confusing process which I had little advice about. Luckily I was successful but I am having to retake first year, so everyone should be aware that progressing into the next year is not the usual result!

Reply

Submit reply

Register

Thanks for posting! You just need to create an account in order to submit the post
  1. this can't be left blank
    that username has been taken, please choose another Forgotten your password?

    this is what you'll be called on TSR

  2. this can't be left blank
    this email is already registered. Forgotten your password?

    never shared and never spammed

  3. this can't be left blank

    6 characters or longer with both numbers and letters is safer

  4. this can't be left empty
    your full birthday is required
  1. By joining you agree to our Ts and Cs, privacy policy and site rules

  2. Slide the button to the right to create your account

    Slide to join now Processing…

Updated: October 9, 2012
New on TSR

Your favourite film of the year?

For you personally what has been the best 2014 movie

Article updates
Reputation gems:
You get these gems as you gain rep from other members for making good contributions and giving helpful advice.