It is of course a big logistical operation, but sending out a few emails is the very least they should have done.
Many people have been waiting for MONTHS.
The fact is that their communication strategy has been non-existent.
Here they have a body of up to 10,000 people who are super-excited about the games and whose email addresses they all have.
They should have got a marketing company to whip up 1 email a week that informed people about the buildup to the games, and which would both have informed and built up excitement around the role these people were potentially going to play in the games.
This would have meant that those 10,000 folk would have been walking ambassadors for the last few months, rather then wondering what was going on, and being almost forced to congregate on a thread of a student forum to get any idea what was in fact happening.
As it is, they have left most people totally in the dark for months on end.
Daft from "building a buzz" perspective, and not very re-assuring.
The only reason most people haven't been contacting them is because of this forum and therefore the knowledge that most other people were waiting around as well.
They have missed an opportunity to build excitement and momentum through their own actions, and the communication aspect of this has definitely been poorly handled.
Even for those waiting 5 months that is only 20 emails they would have had to write. Hardly a big ask.
Someone just posted "should I give up because I haven't heard?" - Hardly a communications triumph from the guys organising this when people end up asking this on a student forum....