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Student ringing UCAS Clearing

If you want to go to university in 2014 but don't have an offer - or have missed the offers you did have - Clearing 2014 could be for you.

Every year, tens of thousands of students find a place on a university course through UCAS Clearing - typically around 10% of all students who go to university that year. You can seriously improve your chances of finding the right course for you in Clearing by understanding the process fully and being well prepared.

This guide will tell you all the important points about Clearing: what it is, how it works, where you can find Clearing 2014 places and so on. For a comprehensive guide on exactly how to get through Clearing, take a look at our Guide to Clearing article.

What is UCAS Clearing?

  • Clearing is a part of the UCAS university application process.
  • It is a way for universities to fill any spaces they have left for the new academic year.
  • It gives applicants who do not hold an offer another chance of finding a university place.

When does Clearing 2014 take place?

If you are an A-level student, you will be able to add a Clearing choice on UCAS Track from 5pm on 14 August 2014

Clearing actually starts in early July and continues up until 22 October. However, if you don't yet have your exam results then you will need to wait until you receive them before you can apply through Clearing.

In 2014, A-level results day is on Thursday 14 August. Scottish Higher and Advanced Higher results are released earlier, on Tuesday 5 August.

Applicants to Scottish universities will be able to use Clearing through UCAS Track from the afternoon of 5 August until 6pm on 6 August. After this, and until A-level results day, you will only be able to add a Clearing choice by phoning UCAS.

A-level applicants will only be able to add a Clearing choice on UCAS Track from 5pm on 14 August. If you have your exam results and know that you're in Clearing you can contact universities in advance to get invitations to add a university/course as a Clearing choice when the option appears on UCAS Track.

Most Clearing places are published and allocated to applicants in the week after A-level results day, but some places will be available for much longer. It is increasingly common for universities to publish their Clearing vacancies on their own websites before the official publication of Clearing lists on A-level results day.

Can I go through Clearing 2014?

You are eligible for Clearing if you have applied in the current application year, you have not withdrawn your application and one of the following criteria applies to you:

  • you applied before 30 June and were not made any offers
  • you applied before 30 June and declined all of your offers
  • you did not meet the conditions of your firm and insurance choices, and they have declined to take you, or you have declined any alternative offers (changed course offers)
  • you applied after 30 June. If UCAS received your application after this date, it will not have sent it to any universities or colleges and you will go straight into Clearing

You must have paid the full £22 UCAS application fee in order to be eligible for Clearing. If you have only paid £11 and made a single choice, then you will need to pay a further £11 to UCAS to use Clearing.

If you are in Clearing then this will be clearly displayed on your UCAS Track, where you will also find your Clearing number. You will need to provide universities with this number when talking to them, so as to allow them to view your UCAS application. You cannot apply through Clearing unless you have your Clearing number and universities may not talk to you without it.

Where do I find Clearing 2014 places?

  • Most universities will publish their vacancies on their own websites - this is the most accurate list of vacancies available and will include more information on what grades are suitable and how to apply.
  • The electronic lists on the UCAS website are updated frequently, as universities inform UCAS that places have been filled.
  • The Daily Telegraph newspaper publishes a full list of all Clearing vacancies on A-level results day. In addition it offers a Clearing mobile app.
  • You may also see some universities advertising in your local newspaper or on the TV.

If you go into Clearing, you don't have to apply for the same type of course that you went for on your original application.

You can apply to any university and any course that has vacancies during Clearing. Never enter a Clearing choice on UCAS Track without having been asked to do so by the university, as this can slow the process down and may result in you missing out on a place at university this year. Universities are very unlikely to accept you unless you have spoken to them first!

You don't have to apply for the same type of course that you applied for when making your original UCAS application, although the university will want to hear your reasons and motivations for wanting to study the new course. If you do change your subject choice then make sure the new course is right for you!

Universities such as Oxford, Cambridge, LSE and UCL don't usually enter Clearing because there is such a lot of competition to attend these universities in the first place. However, other "top" universities sometimes enter Clearing for a few courses.

How does UCAS Clearing work?

Here's a short summary of what happens when universities get everyone's exam results:

Let's say a uni has a total of 50 places on a particular course. It wants to fill all those spaces, so it might give out 120 offers. Of the students who receive an offer, 40 accept it as their conditional firm and another 30 accept as their conditional insurance.

Universities receive everyone's exam results on the Sunday before they're released to students, so they can see who has met the requirements and who has not.

Let's say 30 of the 40 conditional firms make their grades, and 12 of the conditional insurances miss their firms but make their insurance. That means that 42 out of 50 places on the course are automatically filled up, and the uni has to spend the next few days, from Sunday to Thursday, deciding who will get the final eight places.

Unless it's stated otherwise, you should assume the grade requirements for a course in Clearing remain the same as listed in the uni's prospectus.

They will consider those 10 conditional firms who missed their grades, rank them, and choose the lucky eight who are going to get offered places anyway. They aren't obliged to do that; if only six of them had semi-decent grades and four had missed by a long way, the uni might keep the other two places free and go into Clearing, hoping to pick up some high grade achievers who had missed their offers elsewhere.

The admissions team then informs UCAS that they have vacancies on certain courses, and this information is published in the electronic lists on the UCAS website. What isn't published is how many places there may be. Grade requirements may be stated on the university's own website, but otherwise should be assumed to be as given in the standard prospectus.

The Daily Telegraph publishes the full list as declared by unis on the Monday before results day, but this will rapidly become out of date and should be used only to give you a general idea of what's on offer.

The printed version of the Clearing listings can be easier to browse through - just double check once you find a course/uni that interests you whether it is still open. If a university finds out that more of their insurance students will be coming than expected on the Tuesday or Wednesday before results day then a course might be full before the results are published.

UCAS Clearing

If you're in Clearing, you must contact universities directly, not UCAS. Clearing contact details for each university can be found in The Student Room's Clearing Contacts Directory.

Contacting universities in Clearing 2014

Once you've found a Clearing course that interests you, you'll need to call the uni's Clearing contact number. During the conversation you'll have with the admissions tutor, you'll be asked about your grades and interest in the subject you're applying for.

After this, you might be offered a place straight away, put on a reserve list, or turned down. It is common for a university to say that an offer is only valid for a certain amount of time (eg 12/24/48 hours). This means you'll need to add the institution as a choice on UCAS Track during this period for the offer to be upheld by the university. Miss the deadline and the university will give the place to another applicant. If you receive a verbal offer then ask for written confirmation of the offer and the agreed time conditions - most universities will happily email you to confirm.

When you talk to universities during Clearing, keep a note. Ask who you are speaking to, what their job title is and write it down along with a summary of what they say to you. It's very easy to get confused and misinterpret information or come away with the wrong impression, especially when you are speaking to lots of different universities in a short period of time.

You can talk to as many universities as you like, but you can only make one Clearing choice at a time via UCAS Track, and you can only enter a choice after 5pm on results day.

Remember: you should only put down a clearing choice in Track if you have discussed it with the university and been given a verbal offer (or a verbal offer confirmed in writing via email).

Clearing acceptances do happen quickly, and you will not have to wait as long for offers as when you first applied. After the university has accepted your Clearing application, it will send out an AS12 email and letter confirming the place.

Clearing 2014 help

If you've got questions about Clearing, our Clearing, applications and UCAS forum is a great place for help and advice. Among the discussions you'll find in there is a list of links to early Clearing vacancies being prepared for results day and how to make sure you're all set to get a uni place - even if you think you might miss your uni offer. Of course, you can also start your own discussion, or chip in with a comment on someone else's.

The Student Room has an exam results 2014 hub site where you can find more articles like this one. If you're specifically interested in Clearing or Adjustment in 2014, try the Clearing & Adjustment section.

How is Clearing different from Adjustment?

You will hear both Clearing and Adjustment discussed during the results and university confirmation period.

Clearing is applicable to anyone who does not hold any offers from universities, while Adjustment allows those who have met and exceeded their firm offer to trade up for a better place elsewhere. In Adjustment you can talk to other universities throughout a period of five days while still holding onto your existing firm choice.

If you are eligible then it is worth searching for a place in Adjustment because of this added security of holding onto your existing firm choice. If you can't find a better place, you can always stick with your original firm. There are no published listings for Adjustment vacancies, but places in Clearing will also be available to those in Adjustment and many universities will publish Adjustment vacancies on their website.

For both Clearing and Adjustment, you are required to ring the universities and to receive a verbal offer from them. When ringing the university, be clear about whether you are applying via Clearing or Adjustment. A key difference in Clearing is that it is the applicant who puts in the choice on UCAS Track, which is then confirmed by the university. In Adjustment, if you have agreed to accept an offer on the phone, the university will add itself to your UCAS Track. At this point your previous Firm place is lost.

This is only a brief look into the Clearing process. For more information and detail see the Guide to Clearing. If you are in Clearing, make sure you follow our top tips for surviving Clearing. If you think you might qualify for Adjustment, you can find out more about how to prepare in our article on getting ready for Adjustment.

Comments

Thanks to Juno for writing the original version of this article and MagicNMedicine for the summary of how clearing works.

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