Revision:Videoconferencing for Business Communication

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One method of internal electronic communication would be video conferencing. Videoconferencing is an interactive tool that uses video, computing and communication technologies to allow people in different locations to meet face to face and perform most of the same meeting activities they would perform if all the participants were in the same room.

The benefits to videoconferencing is that there will be more participation in discussions and meeting between and within organisations as all individuals who are supposed to be present will be there. There won’t be any problems with flight delays etc. This means that there will be more productive meetings and less need for debriefing staff who cannot attend, as there will be multiple local participants. Also, cost will be cut and reduced, as airline tickets won’t have to be booked. Videoconferencing is much cheaper than flying from England to New York for example. This will save time and money because there won’t be no length of journey from A to B. Before time spent to get to and from the meeting lasted longer than the actual meeting itself. Also, the administrative organisation is also reduced otherwise travel schedules, reservations, tickets, other expenses all have to be arranged. Decisions can be made quicker and experts can also be involved to improve the topic at hand. The representatives can access each other anytime so they don’t have to keep flying in and out resulting in more timely and frequent communications. Meetings can then take place with little advanced notice and there will be shorter and more frequent interaction. Productivity will increase and so will product quality. Productivity increase can assist the company to operate in the future o keep up with increasing competition and cost cutting. The quality of videoconference meeting has been proven to be more efficient and has better participation than many traditional in person meetings. It is easy to use, set up and co-ordinate and more oppurtunities will be created as technology moves forward. The universal availability allows it to be accessed anywhere in the world. There will be visual advantages as visual communication is involved and there will be an enhanced information flow. This collaborates and distributes information faster and better than at present so everyone is better informed. Compared to teleconference (which is audio only, videoconferencing makes multiple participants less awkward to deal with because of the visual advantages. Also, there is the ability to share graphics interactively over a teleconference.

The channels of communication depend on who will be attending the meeting. Normally, they would be restricted because only employees of the organisation and associates will be involved.

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