If you are unsure about how to use UCAS Track, please see this page.
What happens to UCAS Track before Results Day?
Track will be unavailable from 6pm on Tuesday 2nd July through to 11:30am on Monday 7th July 2014. All students who are expecting to receive their International Baccalaureate results during the weekend of the 5th July should expect to see their application on Track updated during the week commencing 7th July once the university admissions teams have returned to their offices following the weekend and updated their side of the system.
Track will then be 'frozen' from 30 July to 4 August whilst the Scottish Highers results are processed. Scottish students will then be able to update their Track with Clearing choice if they wish from 2.30pm on the 5th August.
Track will then be 'frozen' again from 8 August until 8am on 14 August. This means that applicants will not be able to change any details on their application. Track records will also not be updated to show any changes. So, if you need to clarify any information or make any changes, you will need to contact UCAS directly.
Universities process the results and confirm their decision (i.e. confirmed place/unsuccessful) to UCAS electronically. In cases where the outcome is unclear such as when the offer has been missed, but not by much; or results are missing or can't be matched up then the university may not have been able to make a decision and so nothing will go to UCAS at this stage. If your Track still shows 'conditional' then it is the universities that you will need to contact first, not UCAS. The decisions made by the universities are uploaded onto UCAS's system by the universities. Once this is received by UCAS they upload on to Track in time for Results Day or as soon as they receive it. This is why Track is frozen in the few days beforehand.
UCAS and the universities only receive AS and A level grades and AS and A level module grades. They do not receive any details of UMS marks.
When will Track open again?
UCAS Track will be available 'from around 8am' on Results Day - 14 August, it's often a little (i.e. an hour or so) earlier but it may be later. Instead of staying up during the night and checking track you would do much better to try and get some sleep, as you may need to be particularly on the ball if your results aren't what you are expecting.
Once the track site comes back online your page won't change until midday (at the earliest). If you haven't met your offer and Track hasn't updated then you will need to call the universities directly to see if they will still accept you. If you have made your offer but it still hasn't updated then you can relax, you made it! The page will update in the next few days. If your track page hasn't updated within two days it is worth phoning the university to make sure everything is okay.
What will Track show me?
Assuming that your universities have made a decision in your case, AND have sent this on to UCAS, Track can only show you if you have been accepted by your firm or insurance choice. Track will not show you your grades.
If your Track shows no change, the main reasons for this will be:
- your firm and insurance universities haven't got around to your application yet or haven't yet told UCAS of their decision.
- some of your results are missing and/or cannot be matched up with your UCAS application details.
- you have missed your offer(s) and the universities concerned have not reached a decision (or they have but have not passed it on to UCAS yet)
In either case, you will need to be ready to contact the universities directly once you have your results to hand, if you have not met your offer. See also our Guide to results day.
Don't forget that if your offer is also conditional upon a GCSE grade your Track will not update until the 15 August. Remember too that you need to send the GCSE result(s) direct to the unis as soon as possible; UCAS won't do this for you.
What words will Track use?
On your choices page, the "decision" column will change. Since you have already chosen your firm and insurance, your Track choices page should reflect this.
- If one offer changes to Unconditional [UF or UI], this means you have gained a place there.
- If this is your firm choice, your insurance might not have updated to "unconditional" as well. Since you will not be going to your insurance, because you have been accepted by your firm choice, this doesn't matter.
- If this is your insurance, and your firm has updated to "unsuccessful", this means that you have missed your firm offer and they are unable to take you. However, you have a place at your insurance.
- If this is your insurance, and your firm is still showing "conditional", either your firm has been slow in confirming your place or they are still deciding about you. In this case, you will need to get your results and contact the uni concerned as soon as possible.
- If both your firm and insurance have updated to Unsuccessful then you have missed your offers for both and have not been accepted at either.
- This will mean you are entered into Clearing. Your Track page will be updated to show that you are eligible for Clearing and will show your Clearing number which you will need to give to any uni you contact about a Clearing Place.
- If a choice updates to UCC (Unconditional Changed Course), you have missed the required grades for your offer, but your university is offering you a place on a similar course with lower requirements, or are offering a different start date (i.e. deferred entry).
- You do not have to accept this alternative, but you have five days to do so, and may wish to contact the university direct to discuss it.
You may wish to read further information on what to do next: Guide to A Level results day
Should I check Track before I collect my results?
Many school and college advisers are concerned that logging in early to Track is all very well if the news is good, but if the news is disappointing they would rather be on hand to support you through deciding what to do. In the end it's up to you. Don't let yourself be pressurised by all your TSR mates who are logging in and posting the results into doing the same if you would rather not. It may help to decide in advance what you want to do, bearing in mind the possible outcomes:
- The good news is that you find out early whether you have a confirmed place at your Firm, though this doesn't necessarily mean that you got your grades.
- The slightly less good news is that you find out you got in to your Insurance, but not to your Firm, or that you have got in to your Firm but for a different course (you don't have to accept this alternative, though).
- The less good news is that you may find that nothing has changed or only your insurance offer has been updated (see above for possible reasons for this), which leaves you in 'no man's land' until you can get hold of your results and start ringing unis to find out why your place hasn't been confirmed/plead your case as appropriate.
- The really bad news is that you may find that you have been unsuccessful for both choices, so that you are now in Clearing.
What results do universities receive?
UCAS forwards results it receives from the exam boards for the following qualifications to the universities over the weekend before Results Day.
- AAT NVQ Level 3 in Accounting
- AQA Baccalaureate
- British Horse Society - Horse Knowledge and Care Stage 3, Riding Stage 3, Preliminary Teacher's Certificate
- National Award, Certificate and Diploma
- National Certificate and National Diploma in Early Years - Theory/Practical
- CACHE Diploma in Childcare and Education
- Cambridge International Examinations (CIE)
- Special Papers (overseas applicants only, winter results only)
- Advanced Level, Advanced Subsidiary
- Advanced International Certificate of Education (AICE) Diploma
- Higher 1, Higher 2 and Higher 3
- Certificate of Personal Effectiveness (CCEA)
- Diploma in Fashion Retail (ABC)
- Diploma in Foundation Studies (Art and Design) (ABC, Edexcel, WJEC)
- EDI Level 3 Certificates in Accounting and Accounting (IAS)
- Extended Project
- Free Standing Mathematics (AQA and OCR Level 3)
- GCE Advanced and Advanced Subsidiary (Single and Double Awards), 9 Unit Awards and Advanced Extension Award (this means A and AS levels)
- Higher Sports Leader Award
- ifs School of Finance Certificate and Diploma in Financial Studies (DipFS)
- International Baccalaureate (Diploma and Certificate)
- Irish Leaving Certificate
- Key Skills (Levels 2, 3 and 4)
- Music examinations grades 6-8 (ABRSM, LCM, Trinity)
- National Certificates, Diplomas and Extended Diplomas (all at National Qualifications Framework level 3 only)
- iPRO Certificate and Diploma
- Mathematics STEP Papers I, II & III
- Speech and Drama - grades 6, 7 & 8 (ESB, LAMDA, LCM and Trinity Guildhall)
- Highers, Advanced Highers
- Intermediate 2
- Core Skills
- Skills for Work
- Welsh Baccalaureat
If your qualifications are not on this list then it is up to you to inform your university of your result when you receive it.
If the results from the exam boards can't be reconciled with what's on your UCAS application it can cause delays in establishing whether or not you have met your offer/s and confirming your place, e.g. if the name on your exam entry and on your UCAS do not match exactly.