Revision:A level accounts module 1 - returns daybooks - The Student Room

Returns daybooks


The customer can return goods sold to the original supplier. This can be viewed from firm's perspective as both a customer and a supplier. Sales returned will be treated as returns inwards and purchases returned will be treated as returns outwards.


Each type of returns has its own daybook - one for returns inwards and one for returns outwards.

Returns inwards

If a customer is unhappy with the goods received then they may return them to the firm. This does not happen automatically but returns inwards are a common feature of business transactions (if they were not then why would we bother with a full daybook solely for each type of returns?). If a firm agrees to accept returns inwards (i.e. customer sending goods back) then the source document used as the basis of recording this transaction is the credit note. The credit note is sent by the firm to the customer who has been allowed to return the goods. The credit note takes its name from the fact that because the firm has agreed to accept returns inwards, we will credit that customer's personal account (thus reducing the debtor balance on that account). A credit note would appear similar to the sale invoice and would mainly contain details of the goods to be returned, and the value of these goods as recorded in the account when the sale was originally made. The credit notes may appear as follows - they may appear in red to avoid confusion with sales and purchases invoices:

To: A Powell

58 Oxford Road

Sheffield

S6 5TU

S Hopkinson 3 March 2002

23 Regent Road

Derby

DE1 1JK

table

Returns inwards journal

The information from the credit notes will be used as the basis for filling out the returns inwards daybook. When posting entries from the returns inwards daybook, we should post each individual entry to the credit side of the personal account of each customer (found in the sales ledger). The total for the monthly returns inwards will be posted to the debit side of the return inwards account in the general ledger. This is completed for the above example below:


Effect on sales ledger:

table

Effect on general ledger:

table

Returns outwards

Goods returns by the firm to the original supplier are known as returns outwards. The source document used is the debit note. The firm will send a debit note back to the original supplier which will give details of the goods being returned and the reason(s) for their return. An example of a debit note appears below:

To: A Powell

58 Oxford Road

Sheffield

S6 5TU

G Thompson 6 April 2002

29 Swann Road

Manchester -

M12 5RE

table

Returns outwards journal

The debit notes sent to the original suppliers are used as the basis for completion of the firm's returns outwards daybook.


When posting entries from the returns outwards daybook, we will post each individual entry to the debit side of the personal account of each supplier we are retuning goods to (found in purchases ledger). The total returns outwards of the month would be then posted to the credit side of the returns outwards account in the general ledger.


Effect on purchases ledger:

table

Effect on general ledger:

table