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Has anyone successfully appealed to the OIA?

Hey everyone,

I’m in a really tricky situation and could use some advice. I got a zero on an exam because I accidentally brought unauthorized notes into the exam room. Just to be clear, I didn’t use the notes, and my exam score was actually worse than my first attempt.

At the time, I was dealing with health issues and a family emergency (My grandmother, the only person who ever raised me, was seriously ill and passed away last month), which totally messed with my focus and decision-making. I didn’t realize I could apply for Extenuating Circumstances (EC) until it was too late, and now the university is saying my reasons aren’t strong enough to reconsider the penalty.

They’ve rejected my internal appeal, so my only option now is to take it to the Office of the Independent Adjudicator (OIA). I want to argue that:
1. The penalty is disproportionate, especially since I didn’t actually use the notes.
2. The university didn’t fully consider my circumstances, like my health and family situation.

I know the OIA doesn’t re-judge the case but looks at whether the process was fair. Has anyone here managed to successfully appeal a case like this? Specifically:
How did you prove the penalty was too harsh?
Did you argue the university didn’t handle your situation fairly?
Any tips on what to include or avoid in my appeal?

I’m really stressed about this since it’s putting my whole degree at risk. If anyone’s been through the OIA process or has advice, I’d really appreciate the help!

Thanks in advance.

Reply 1

A genuine question - how can you accidentally bring notes with you in the exam hall? Were you caught with the notes by the invigilator?

I sympathise with your situation but unfortunately I think your chances of success are low - for example in my uni it doesn't matter if the phone was in your bag or you didn't use it if it goes off during the exam you're failed. Same with smart watches or other items that aren't allowed in exams because there's no way to prove you didn't use them.

Next time you take a uni exam if you think you won't do well it would be better to submit extenuating circumstances before the exam happens, they they can take affected performance into account.

Reply 2

Original post
by Sparklygreentea
A genuine question - how can you accidentally bring notes with you in the exam hall? Were you caught with the notes by the invigilator?
I sympathise with your situation but unfortunately I think your chances of success are low - for example in my uni it doesn't matter if the phone was in your bag or you didn't use it if it goes off during the exam you're failed. Same with smart watches or other items that aren't allowed in exams because there's no way to prove you didn't use them.
Next time you take a uni exam if you think you won't do well it would be better to submit extenuating circumstances before the exam happens, they they can take affected performance into account.

Hi, thanks for your response and questions. I really appreciate you taking the time to share your thoughts.

To answer your question: I accidentally brought my revision notes into the exam because I was using them to study right up until I entered the hall. That day, I was feeling really unwell—both physically and mentally—and completely out of it, so I absentmindedly stuffed the notes into my pocket instead of leaving them outside. During the exam, when I realized I still had the notes with me, I panicked and held onto them tightly in my hand to make sure they weren’t visible. Unfortunately, the invigilator noticed and reported it. I can absolutely swear that I didn’t use the notes during the exam. This was investigated, and it was confirmed that my exam answers don’t match the notes at all. I also failed the exam, so it’s clear I didn’t gain any advantage.

That said, I fully understand that what I did broke the rules, and I deeply regret my actions. I just want another chance to retake the exam so I can earn my degree. My family has sacrificed everything for me to get this education—especially my grandmother, who spent all her savings to support me—and I feel terrible for letting them down. To make things even harder, the day after my exam, I found out my grandmother’s health had deteriorated drastically, so I booked a flight home immediately to be with her. I stayed by her side, taking care of her and trying to support my family, but my own health was also in a bad state at the time. Between travelling, my health issues, and the emotional toll of everything, I simply didn’t have the time or energy to apply for Extenuating Circumstances (EC) at the time.

Now, I’m hoping to take my case to the OIA to appeal for another chance. I know this is going to be a difficult process, and I’m not sure what to expect or how to go about it. If anyone has been through something similar or has advice on the OIA process—how it works, what I should focus on, and how long it takes—I’d be really grateful to hear from you.

Thanks again for taking the time to respond.

Reply 3

Original post
by Anonymous
Hi, thanks for your response and questions. I really appreciate you taking the time to share your thoughts.
To answer your question: I accidentally brought my revision notes into the exam because I was using them to study right up until I entered the hall. That day, I was feeling really unwell—both physically and mentally—and completely out of it, so I absentmindedly stuffed the notes into my pocket instead of leaving them outside. During the exam, when I realized I still had the notes with me, I panicked and held onto them tightly in my hand to make sure they weren’t visible. Unfortunately, the invigilator noticed and reported it. I can absolutely swear that I didn’t use the notes during the exam. This was investigated, and it was confirmed that my exam answers don’t match the notes at all. I also failed the exam, so it’s clear I didn’t gain any advantage.
That said, I fully understand that what I did broke the rules, and I deeply regret my actions. I just want another chance to retake the exam so I can earn my degree. My family has sacrificed everything for me to get this education—especially my grandmother, who spent all her savings to support me—and I feel terrible for letting them down. To make things even harder, the day after my exam, I found out my grandmother’s health had deteriorated drastically, so I booked a flight home immediately to be with her. I stayed by her side, taking care of her and trying to support my family, but my own health was also in a bad state at the time. Between travelling, my health issues, and the emotional toll of everything, I simply didn’t have the time or energy to apply for Extenuating Circumstances (EC) at the time.
Now, I’m hoping to take my case to the OIA to appeal for another chance. I know this is going to be a difficult process, and I’m not sure what to expect or how to go about it. If anyone has been through something similar or has advice on the OIA process—how it works, what I should focus on, and how long it takes—I’d be really grateful to hear from you.
Thanks again for taking the time to respond.

hi, did u submit your complaints to Oia? And how is their response?

Reply 4

Original post
by Anonymous
Hi, thanks for your response and questions. I really appreciate you taking the time to share your thoughts.
To answer your question: I accidentally brought my revision notes into the exam because I was using them to study right up until I entered the hall. That day, I was feeling really unwell—both physically and mentally—and completely out of it, so I absentmindedly stuffed the notes into my pocket instead of leaving them outside. During the exam, when I realized I still had the notes with me, I panicked and held onto them tightly in my hand to make sure they weren’t visible. Unfortunately, the invigilator noticed and reported it. I can absolutely swear that I didn’t use the notes during the exam. This was investigated, and it was confirmed that my exam answers don’t match the notes at all. I also failed the exam, so it’s clear I didn’t gain any advantage.
That said, I fully understand that what I did broke the rules, and I deeply regret my actions. I just want another chance to retake the exam so I can earn my degree. My family has sacrificed everything for me to get this education—especially my grandmother, who spent all her savings to support me—and I feel terrible for letting them down. To make things even harder, the day after my exam, I found out my grandmother’s health had deteriorated drastically, so I booked a flight home immediately to be with her. I stayed by her side, taking care of her and trying to support my family, but my own health was also in a bad state at the time. Between travelling, my health issues, and the emotional toll of everything, I simply didn’t have the time or energy to apply for Extenuating Circumstances (EC) at the time.
Now, I’m hoping to take my case to the OIA to appeal for another chance. I know this is going to be a difficult process, and I’m not sure what to expect or how to go about it. If anyone has been through something similar or has advice on the OIA process—how it works, what I should focus on, and how long it takes—I’d be really grateful to hear from you.
Thanks again for taking the time to respond.

You were caught actually holding notes in your hand during an exam. Your story is incredible. You had the notes in your pocket. Nobody could have seen them there. You took them out and held them to hide them? I am not surprised that the university doesn't believe you.

There is no apparent unfairness in the university's decision. I doubt that you will be able to alter the decision.

Reply 5

Original post
by trogan
hi, did u submit your complaints to Oia? And how is their response?

Hello, I have submitted it and I am still waiting for the reply

Reply 6

Original post
by Stiffy Byng
You were caught actually holding notes in your hand during an exam. Your story is incredible. You had the notes in your pocket. Nobody could have seen them there. You took them out and held them to hide them? I am not surprised that the university doesn't believe you.
There is no apparent unfairness in the university's decision. I doubt that you will be able to alter the decision.

Hello, here's the thing. I felt like throwing up, and when I went to the bathroom to get a tissue, I took my notes out with the tissue. Then the proctor came over and asked me to open my palms. I know the whole thing is pretty implausible, but it's true that I didn't use my notes to gain an advantage. I'm in pain, too. Everything happens in a dramatic way, but this is going to affect me for life.

Reply 7

Your story gets less credible with each post. Why did you go to the bathroom to get a tissue if you had a tissue in your pocket? Just face facts. You were caught trying to cheat and must live with the consequences of that.
Original post
by cuicui11
Hello, here's the thing. I felt like throwing up, and when I went to the bathroom to get a tissue, I took my notes out with the tissue. Then the proctor came over and asked me to open my palms. I know the whole thing is pretty implausible, but it's true that I didn't use my notes to gain an advantage. I'm in pain, too. Everything happens in a dramatic way, but this is going to affect me for life.

Neither reading the notes or getting an advantage are the infraction, taking them into the exam room is.
(edited 1 year ago)

Reply 9

Original post
by Stiffy Byng
Your story gets less credible with each post. Why did you go to the bathroom to get a tissue if you had a tissue im your pocket? Just face facts. You were caught trying to cheat and must live with the consequences of that.

Additionally OP, it may feel like the end of the world now, but once you've faced the consequences of cheating, which is what this is, at the end of the day you're still young. Student loans give you an extra year of funding to let you repeat a year. This learning curve will be a lot less painful if you accept it sooner than later.

Reply 10

I cheated and then one of my relatives died, is not extenuating circumstances. Next time do a course where you don't have to do exams.

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